Pre-Approval Queue
15 transactions flagged · 15 recommended deny · 0 need review
Amount
$55,372.46
Category
Tires
Date
2025-10-21
Tom Wilson
Maintenance
This month
$64,319 (29 tx)
$118,488 of $80,000 used (148%)
AI Recommendation
High risk: $55,372.46 charge at MNA*MICHELIN CANADA exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Maintenance has $0 remaining of $80,000 Q4 budget (148% used).
Amount
$51,182.84
Category
Tires
Date
2025-09-03
Tom Wilson
Maintenance
This month
$55,543 (20 tx)
$55,543 of $80,000 used (69%)
AI Recommendation
High risk: $51,182.84 charge at MNA*MICHELIN CANADA exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Maintenance has $24,457 remaining of $80,000 Q3 budget (69% used).
Amount
$39,053.81
Category
Tires
Date
2025-12-16
Tom Wilson
Maintenance
This month
$49,666 (30 tx)
$118,488 of $80,000 used (148%)
AI Recommendation
High risk: $39,053.81 charge at MNA*MICHELIN CANADA exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Maintenance has $0 remaining of $80,000 Q4 budget (148% used).
Amount
$32,238.67
Category
Tires
Date
2026-03-06
Tom Wilson
Maintenance
This month
$36,259 (27 tx)
$101,103 of $80,000 used (126%)
AI Recommendation
High risk: $32,238.67 charge at MNA*MICHELIN CANADA exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Maintenance has $0 remaining of $80,000 Q1 budget (126% used).
Amount
$28,638.71
Category
Tires
Date
2026-02-17
Tom Wilson
Maintenance
This month
$58,849 (37 tx)
$101,103 of $80,000 used (126%)
AI Recommendation
High risk: $28,638.71 charge at MNA*MICHELIN CANADA exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Maintenance has $0 remaining of $80,000 Q1 budget (126% used).
Amount
$7,993.46
Category
Truck Repair
Date
2026-02-02
Tom Wilson
Maintenance
This month
$58,849 (37 tx)
$101,103 of $80,000 used (126%)
AI Recommendation
High risk: $7,993.46 charge at SQ *PAUL'S TOWING & RE exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Excessive charge of $7,993.46 at SQ *PAUL'S TOWING & RE — requires executive approval; Cross-border FX markup of $142.35 on $5694 USD transaction at SQ *PAUL'S TOWING & RE. Stablecoin settlement would save $113.88.. Department Maintenance has $0 remaining of $80,000 Q1 budget (126% used).
Amount
$5,009.03
Category
Other
Date
2026-01-07
Steve Brown
Operations
This month
$39,338 (83 tx)
$363,219 of $120,000 used (303%)
AI Recommendation
High risk: $5,009.03 charge at SUNCO COMMUNICATION AN exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Excessive charge of $5,009.03 at SUNCO COMMUNICATION AN — requires executive approval. Department Operations has $0 remaining of $120,000 Q1 budget (303% used).
Amount
$5,009.03
Category
Other
Date
2026-01-15
Steve Brown
Operations
This month
$39,338 (83 tx)
$363,219 of $120,000 used (303%)
AI Recommendation
High risk: $5,009.03 charge at SUNCO COMMUNICATION AN exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Excessive charge of $5,009.03 at SUNCO COMMUNICATION AN — requires executive approval. Department Operations has $0 remaining of $120,000 Q1 budget (303% used).
Amount
$4,995.38
Category
Contractors
Date
2026-03-24
Dave Williams
Operations
This month
$30,888 (60 tx)
$363,219 of $120,000 used (303%)
AI Recommendation
High risk: $4,995.38 charge at IN *1660504 ALBERTA LT exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Operations has $0 remaining of $120,000 Q1 budget (303% used).
Amount
$4,971
Category
Other
Date
2025-09-06
Steve Brown
Operations
This month
$28,810 (71 tx)
$98,297 of $120,000 used (82%)
AI Recommendation
High risk: $4,971 charge at SUNCO COMMUNICATION AN exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Operations has $21,703 remaining of $120,000 Q3 budget (82% used).
Amount
$4,239.38
Category
Industrial Supplies
Date
2026-02-20
Tom Wilson
Maintenance
This month
$58,849 (37 tx)
$101,103 of $80,000 used (126%)
AI Recommendation
High risk: $4,239.38 charge at IN *TRIO NETS INC. exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Cross-border FX markup of $75.38 on $3015 USD transaction at IN *TRIO NETS INC.. Stablecoin settlement would save $60.30.. Department Maintenance has $0 remaining of $80,000 Q1 budget (126% used).
Amount
$4,132.48
Category
Permits & Government
Date
2026-03-03
Karen Taylor
Permits & Compliance
This month
$45,558 (212 tx)
$163,777 of $200,000 used (82%)
AI Recommendation
High risk: $4,132.48 charge at WSDOT COMMERCIAL VEHIC exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Potential split purchase: 3 charges at WSDOT COMMERCIAL VEHIC on 2026-03-03 totaling $6234.87; Cross-border FX markup of $73.49 on $2940 USD transaction at WSDOT COMMERCIAL VEHIC. Stablecoin settlement would save $58.79.. Department Permits & Compliance has $36,223 remaining of $200,000 Q1 budget (82% used).
Amount
$3,833.84
Category
Professional Services
Date
2025-09-23
Jim Davis
Operations
This month
$27,968 (56 tx)
$98,297 of $120,000 used (82%)
AI Recommendation
High risk: $3,833.84 charge at IN *RC CRANE exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Operations has $21,703 remaining of $120,000 Q3 budget (82% used).
Amount
$3,498.07
Category
Utilities
Date
2026-03-13
Jim Davis
Operations
This month
$35,421 (56 tx)
$363,219 of $120,000 used (303%)
AI Recommendation
High risk: $3,498.07 charge at NORTHWESTERN ENE exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review); Potential split purchase: 2 charges at NORTHWESTERN ENE on 2026-03-13 totaling $3612.39; Cross-border FX markup of $62.57 on $2503 USD transaction at NORTHWESTERN ENE. Stablecoin settlement would save $50.06.. Department Operations has $0 remaining of $120,000 Q1 budget (303% used).
Amount
$3,087
Category
Permits & Government
Date
2026-02-03
Karen Taylor
Permits & Compliance
This month
$62,297 (273 tx)
$163,777 of $200,000 used (82%)
AI Recommendation
High risk: $3,087 charge at PROVINCIAL PERMIT CENT exceeds $500 pre-authorization threshold (over $2,000 — requires immediate review). Department Permits & Compliance has $36,223 remaining of $200,000 Q1 budget (82% used).